How to Set Up Urgent Important Matrix in TaskGuru
Master task prioritization using TaskGuru's immediate board to implement the proven urgent important matrix (Eisenhower Matrix) for better productivity and focus.
The Urgent Important Matrix Explained
🚨 Quadrant 1: Urgent + Important
Crisis tasks, emergencies, pressing deadlines. Do these immediately.
→ Goes in TaskGuru's Immediate Board
📅 Quadrant 2: Important, Not Urgent
Planning, prevention, skill development. Schedule these.
→ Set reminders to appear in Immediate Board
📞 Quadrant 3: Urgent, Not Important
Interruptions, some calls/emails. Delegate or minimize.
→ Keep in project boards, avoid Immediate Board
🗑️ Quadrant 4: Neither Urgent nor Important
Time wasters, excessive social media. Eliminate these.
→ Delete or move to "Someday" board
Create project boards for different life areas
Set up separate boards for Work, Personal, Family, Side Projects, and any other major areas of your life. Use TaskGuru's color coding to visually distinguish each area.
Add all your tasks to appropriate boards
Input all your current tasks into their respective project boards. Don't worry about priority yet - just get everything organized by category or project.
Identify urgent and important tasks
Review each task and determine if it's urgent (time-sensitive) and/or important (high-impact). Use TaskGuru's task descriptions to note deadline and impact details.
Add Quadrant 1 tasks to immediate board
Move urgent AND important tasks to your immediate board. These are crisis tasks that need attention right now. TaskGuru shows which project each task comes from using color coding.
Schedule Quadrant 2 tasks with reminders
Set up reminders for important but not urgent tasks. These will appear in your immediate board when their time comes, ensuring important work doesn't get forgotten.
Use ultra focus mode for execution
Click TaskGuru's ultra focus mode to collapse all project boards and see only your immediate board. This eliminates distractions and focuses you on priority tasks.
Review and update daily
Each morning, review your immediate board and add new urgent tasks from any project. Remove completed tasks and reassess priorities as situations change.
Why TaskGuru is Perfect for the Urgent Important Matrix
See All Projects at Once
Unlike other task managers, TaskGuru shows all your project boards simultaneously, making it easy to assess urgency across your entire life.
Immediate Board for Quadrant 1
Perfect implementation of urgent + important tasks. Color-coded so you know which project each urgent task belongs to.
Smart Reminders for Quadrant 2
Set reminders for important tasks that automatically appear in your immediate board when it's time to work on them.
Ultra Focus Mode
Eliminate distractions by collapsing everything except your immediate priority tasks. Perfect for deep work sessions.
Cross-Project Prioritization
See urgent tasks from work, personal life, and side projects all in one place for true holistic prioritization.
Visual Organization
Color coding and project labels help you quickly identify which area of life each urgent task relates to.
💡 Pro Tips for Matrix Success
- • Start your day reviewing the immediate board - Focus on Quadrant 1 tasks first
- • Schedule Quadrant 2 time blocks - Use reminders to protect important but not urgent work
- • Be ruthless with Quadrant 3 - Question if urgent but unimportant tasks really need your attention
- • Use ultra focus mode for deep work - Hide everything except your priority tasks
- • Review weekly - Reassess what's truly important and adjust your boards accordingly
Ready to Master Task Prioritization?
Start using the urgent important matrix with TaskGuru's immediate board
Set Up Your Priority System Free