Official-source comparison · 2026
TaskGuru vs Todoist: fast capture or full project visibility?
Todoist is built for typing a task once and letting Smart Quick Add fill in the details. TaskGuru is built to show every project board at once, with an Immediate Board for today's priorities and team chat attached to the work itself.
01 · Quick verdict
Choose Todoist for the fastest personal capture and a deep single-list system. Choose TaskGuru when you need every project visible together with team chat attached.
Neither app is trying to be the other. Todoist optimises one flexible, typed list; TaskGuru optimises a shared, multi-board view. Pick on the shape of your work, not brand loyalty.
Best for
TaskGuru
Seeing every project board and today's priorities at once
TaskGuru shows all of your project boards on one page, pulls current cross-project priorities into a dedicated Immediate Board, and keeps team chat attached to the task it concerns.
- See every project board on one page instead of switching between projects
- Pull today's cross-project priorities onto the Immediate Board
- Unlimited invitees per board on paid plans and eligible Free accounts
Watch for: TaskGuru has no natural-language task entry and does not offer a free trial; eligible new desktop-web accounts get a limited Free plan instead.
Best for
Todoist
Fast natural-language capture with deep personal organisation
Todoist combines projects, sections, labels, priorities and filters with Smart Quick Add, which reads dates, recurring schedules, priorities and projects straight out of typed text.
- Type a task once and Smart Quick Add fills in the dates, priorities, labels and project
- Organise work with projects, sections, labels and custom filters
- Try Pro free for 7 days before paying
Watch for: The free Beginner plan is capped at five personal projects and three filter views, and a personal project is capped at 5 collaborators on both Beginner and Pro.
02 · Side by side
TaskGuru vs Todoist comparison
| Feature | TaskGuru | Todoist | What it means |
|---|---|---|---|
| Task capture | Create a task and subtasks directly on a board; no natural-language date parsing | Smart Quick Add reads dates, recurring schedules, priorities, labels and projects from typed text | Todoist removes more typing when you're comfortable describing a task in one line. |
| Project visibility | Every project board is visible together on one page | Today and Upcoming gather dated tasks across projects; viewing one full project still means opening it | TaskGuru is built around seeing every board at once. Todoist is built around one list at a time, plus filters. |
| Daily priorities | The Immediate Board pulls today's cross-project priorities into one ranked list | Today, priority flags and custom filters surface what's due | Both give you a daily shortlist; TaskGuru's is board-based, Todoist's is filter-based. |
| Organisation depth | Boards, tasks, subtasks, priorities, statuses and reminders | Projects, sections, subtasks, labels, priorities and custom filters, from 3 filter views on Beginner up to 150 on Pro | Todoist offers more ways to slice a personal list; TaskGuru keeps structure at the board level. |
| Collaboration | Unlimited invitees per board on paid plans and eligible Free accounts, plus built-in task-based chat | Share a project, assign one person per task, and add comments or file attachments; a personal project is capped at 5 collaborators on both Beginner and Pro | TaskGuru does not cap board invitees on paid plans or eligible Free accounts. Todoist caps a personal project at 5 collaborators regardless of plan. |
| Focus and motivation | Ultra Focus Mode for distraction-free work | Karma awards points for completed tasks and streaks, and can dock points for tasks left overdue | TaskGuru narrows the screen to one task; Todoist gamifies staying on top of the whole list. |
| Reminders | One-off and repeating reminders on tasks | Due dates, reminders and natural-language recurring schedules, including start and end dates | Both cover routine reminders; Todoist's scheduler accepts more expressive typed input. |
| Pricing | Free plan for eligible new desktop-web accounts (up to 3 owned boards); paid plans are $5/month or $41.88/year; TaskGuru does not offer a free trial | Free Beginner plan; Pro costs $7/month, or $5/month billed yearly ($60/year), with a 7-day free trial | Both have a free tier, but Todoist's paid plan includes a free trial and TaskGuru's does not. |
03 · Category deep dives
Where the differences show up in real work
Capture and daily focus
Both apps want to own your daily shortlist, but they start from opposite ends: a shared board versus a line of typed text.
TaskGuru starts from the board
- Create a task on the board it belongs to, then add subtasks, a status and a due date.
- Pull anything urgent onto the Immediate Board, which gathers today's priorities from every board into one ranked list.
- There is no natural-language entry — dates and priorities are set on the task itself, not typed inline.
Todoist starts from the text box
- Smart Quick Add reads dates, recurring schedules, priorities, labels and projects straight out of what you type.
- Today and Upcoming gather dated tasks across every project automatically.
- Custom filters — 3 on Beginner, 150 on Pro — can rebuild almost any cross-project view you want.
Bottom line: Todoist is faster when you think in typed shorthand. TaskGuru is faster when what you actually want is every board, visible, without opening each one.
Structure: one flexible list or every board at once
The gap becomes clearest once you have more than a handful of things on the go.
TaskGuru keeps every board on screen
- All active project boards are visible on one page — there's no drilling into a single project to see the whole picture.
- Boards carry tasks, subtasks, priorities, statuses and reminders.
- The Unsorted board catches anything that has not been filed onto a project board yet.
Todoist layers structure onto one list
- Projects, sections and labels build hierarchy; priorities and custom filters cut across it.
- Beginner is capped at five personal projects; Pro raises that to 300.
- List and board layouts are available on Beginner; calendar layout requires Pro or Business.
Bottom line: Todoist gives a single list more shape. TaskGuru removes the need to move between projects to see them all.
Collaboration and staying on task
Working with other people, and staying motivated on your own, are handled very differently by each app.
TaskGuru attaches chat to the work
- Invite unlimited collaborators per board on paid plans and eligible Free accounts.
- Team chat is built into the task it concerns, instead of living in a separate app.
- Ultra Focus Mode narrows the screen to one task for distraction-free stretches of work.
Todoist shares the project and gamifies the list
- Share a project, assign one person per task, and add comments or file attachments.
- A personal project is capped at 5 collaborators on both Beginner and Pro.
- Karma awards points for completed tasks and streaks, and can dock points once a task is several days overdue.
Bottom line: TaskGuru is built for people already working as a team. Todoist's collaboration is lighter, and Karma is aimed at keeping one person consistent.
04 · Best fit
Who each tool suits
TaskGuru
Choose TaskGuru if you're coordinating more than one project
It suits teams and busy individuals who need every board visible together, one ranked list of today's priorities, and conversation that stays attached to the task.
- You regularly lose track of work split across projects
- You want teammates in the conversation next to the task, not in a separate chat app
- You don't need natural-language task entry
Todoist
Choose Todoist if you want one fast, flexible personal list
It suits people who capture a lot of tasks in text, want labels and filters to slice that list many ways, and don't need a shared multi-project view.
- You want to type a task once and have the details fill themselves in
- Projects, labels and custom filters are enough structure for you
- A 7-day free trial matters before you commit to a paid plan
05 · The TaskGuru alternative
Why teams outgrow a single Todoist list
Todoist is hard to beat for capturing a personal task in one line. The move to TaskGuru usually happens once work stops fitting in one list — when you need several projects visible at once, want to hand off work without leaving the task, or need a dedicated space to protect a block of deep-work time.
- Every project board visible on one page
- Immediate Board for today's cross-project priorities
- Built-in, task-based team chat
- Ultra Focus Mode for distraction-free work
TaskGuru does not include natural-language task entry, Todoist-style Karma tracking or a free trial. Eligible new desktop-web accounts may receive the limited Free rollout; paid plans are $5/month or $41.88/year.
06 · Evidence ledger
Sources checked
Checked 20 August 2026
- 01TodoistPlans and pricing
- 02Todoist HelpTodoist plans, pricing, and billing FAQ
- 03Todoist HelpUsage limits in Todoist
- 04Todoist HelpGet started with Todoist
- 05Todoist HelpIntroduction to recurring dates
- 06Todoist HelpPlan your day with the Today view
- 07Todoist HelpCustomize views in Todoist
- 08Todoist HelpIntroduction to projects
- 09Todoist HelpCollaborate with friends or family in Todoist
- 10Todoist HelpIntroduction to Karma
07 · Questions answered
Frequently asked questions
Which is better, TaskGuru or Todoist?
Todoist is the better fit for fast, natural-language personal capture with deep filtering. TaskGuru is the better fit when you need every project board visible together, an Immediate Board for today's priorities, and team chat attached to the task. The right choice depends on whether you're running one list or coordinating several projects.
Is TaskGuru free?
TaskGuru's Free plan is a limited rollout to selected new desktop-web accounts, with up to 3 owned boards and 90-day message history. Paid Unlimited plans are $5/month or $41.88/year and remove the board cap.
Is Todoist free?
Yes. Todoist's Beginner plan is free and currently includes five personal projects, Smart Quick Add, reminders, list and board layouts, and three filter views. Pro costs $7/month, or $5/month billed yearly ($60/year), and includes a 7-day free trial.
Does Todoist offer a free trial?
Yes. Todoist's Pro plan includes a 7-day free trial. TaskGuru does not offer a free trial on its paid plans; eligible new desktop-web accounts can use the limited Free plan instead.
How does TaskGuru's Immediate Board compare to Todoist's Today view?
Todoist's Today view and custom filters surface dated or flagged tasks from across your projects. TaskGuru's Immediate Board works across every board too, but it is a dedicated space you pull tasks onto rather than a filtered view generated automatically.
Can multiple people work on tasks in TaskGuru and Todoist?
Yes, with different limits. TaskGuru allows unlimited invitees per board on paid plans and eligible Free accounts. Todoist caps a personal project at 5 collaborators on both the Beginner and Pro plans, with one assignee per task.
08 · Next step
Want every project visible in one place?
Open TaskGuru to see every board together, pull today's priorities onto the Immediate Board and keep team chat attached to the task.
Start with TaskGuru