Official-source comparison · 2026
Any.do vs Todoist: which task manager fits your routine?
Any.do centres daily planning on My Day and a calendar that can show tasks beside external events. Todoist gives you more layers for fast capture, projects and custom views. The better choice depends on whether you want a guided daily shortlist or a system you can shape.
01 · Quick verdict
Choose Any.do for a guided day-and-calendar routine. Choose Todoist for deeper organisation and faster text-based capture.
Neither app wins every use case. Any.do makes the daily selection itself the centre of the workflow. Todoist is a better fit when your task list needs projects, filters and flexible ways to enter or view work.
Best for
Any.do
A deliberate daily shortlist beside your calendar
Any.do combines private lists and subtasks with My Day, reminders and a calendar view. Shared Family and Workspace boards sit in separate paid spaces when personal planning becomes collaborative.
- Build My Day manually or from Smart Suggestions
- View tasks with connected Google, Outlook or iCloud calendars
- Use one-time and basic recurring personal reminders on the Free plan
Watch for: Personal lists remain private. Shared boards require Family or Workspace, while advanced recurring and location reminders require an eligible paid plan.
Best for
Todoist
Fast capture and a task system with more structure
Todoist combines projects, sections, subtasks, priorities, labels and filters with list, board and eligible paid calendar layouts. Smart Quick Add can recognise task details as you type.
- Type dates and recurring schedules in everyday language
- Organise work with projects, sections, labels, priorities and filters
- Connect either Google Calendar or Outlook Calendar
Watch for: The free Beginner plan is capped at five personal projects and three filter views. Calendar layout requires Pro or Business, and only one calendar provider can be connected at a time.
02 · Side by side
Any.do vs Todoist comparison
| Feature | Any.do | Todoist | What it means |
|---|---|---|---|
| Daily focus | My Day contains tasks you add intentionally, either manually or from Smart Suggestions; pinning keeps a task at the top | Today gathers dated tasks across projects, with grouping, sorting and filters available to shape the view | Any.do turns daily selection into a distinct ritual. Todoist makes today one view of a broader system. |
| Task capture | Quick Add accepts a title plus optional due date, tag or list, and can suggest a reminder from typed wording | Smart Quick Add can recognise dates, recurring schedules, priorities, labels and projects from typed text | Todoist can encode more structure during capture; Any.do keeps the initial entry lighter. |
| Organisation | Personal lists, tasks, subtasks, notes, tags and attachments, with collaborative boards in a separate shared space | Projects, sections, subtasks, labels, priorities and custom filters | Todoist provides more layers inside one personal task model. Any.do draws a clearer boundary between private lists and shared boards. |
| Views | My Day, All Tasks, 7 Days and Calendar, plus board views for Family or Workspace work | List and board layouts on Beginner, with day, week and month calendar layouts on Pro and Business | Any.do foregrounds daily and upcoming work. Todoist gives projects more layout options. |
| Repeating work | One-time and basic daily, weekly, monthly or yearly reminders on Free; advanced patterns on eligible paid plans | Natural-language recurring dates support simple and detailed schedules, with reminders and deadlines varying by plan | Both cover routines. Todoist favours typed schedules; Any.do separates basic and advanced reminder controls by plan. |
| Calendar fit | Calendar View can combine tasks with connected Google, Outlook or iCloud events | Connect Google or Outlook Calendar to show events and sync eligible scheduled tasks, one provider at a time | Any.do is stronger when one combined calendar view is the destination. Todoist keeps calendar context beside its project system. |
| Shared work | Personal lists stay private; Family offers up to four shared boards for four members, while Workspace adds team boards and per-member billing | Share projects, assign one person per task, and add comments or file attachments | Todoist supports ad hoc project sharing. Any.do reserves its collaborative board model for Family and Workspace. |
| Free-plan fit | Free Personal includes private tasks and lists, reminders, calendar, My Day and device sync without a task or list cap | Beginner includes five personal projects, Smart Quick Add, reminders, list and board layouts, and three filter views | Any.do Free is less restrictive for simple lists. Todoist Beginner exposes more organisational tools within lower project and filter limits. |
03 · Category deep dives
Where the differences show up in real work
Daily planning and capture
The biggest difference is not whether both apps can hold a task. It is how each app moves that task into today's attention.
Any.do asks you to choose My Day
- Tasks enter My Day only when you add them manually or select them from Suggestions.
- Removing a task from My Day leaves it in its original list or board.
- Pinned tasks stay at the top until you unpin or complete them.
Todoist starts with richer capture
- Smart Quick Add can interpret dates, recurring schedules, priorities, labels and projects.
- Today collects dated tasks from across your projects automatically.
- Grouping, sorting and filters can narrow the view as the list grows.
Bottom line: Any.do suits people who want to make a conscious shortlist each day. Todoist suits people who want to capture detail quickly and let dates feed today's view.
Structure, views and calendar
Any.do keeps private planning compact and brings external events into its calendar. Todoist invests more heavily in task organisation and project layouts.
Any.do keeps lists close to the schedule
- Personal tasks support subtasks, notes, tags and attachments across web, desktop and mobile.
- The 7 Days view groups upcoming and overdue dated tasks by day.
- Calendar View can connect Google, Outlook or iCloud and show tasks with events.
Todoist offers more ways to model work
- Projects and sections create hierarchy before labels and filters cut across it.
- List and board layouts are available on Beginner; calendar layouts require Pro or Business.
- The calendar integration supports Google or Outlook, but not both at the same time.
Bottom line: Choose Any.do when tasks and calendar events should meet in a daily planning surface. Choose Todoist when project structure and configurable views matter more.
Sharing and plan boundaries
Both products can support shared work, but their account models are different enough to affect the decision.
Any.do separates private and shared spaces
- Free and Premium accounts use a private Personal Space rather than shared personal lists.
- Family adds a shared space for up to four members and four boards.
- Workspace provides shared boards for teams, with members billed as part of the workspace subscription.
Todoist shares projects inside the same system
- A personal project can be shared with other people for joint planning.
- Shared tasks can have one assignee, comments and file attachments.
- Beginner is free but limits active personal projects and custom filter views.
Bottom line: Todoist is the simpler route to sharing an occasional project. Any.do becomes more compelling when a paid Family or Workspace board model matches how the group already works.
04 · Best fit
Who each tool suits
Any.do
Choose Any.do if planning the day is the main job
It fits people who want an intentional daily shortlist, tasks beside calendar events and a clear separation between private planning and shared spaces.
- You want to choose My Day instead of inheriting every due task
- Google, Outlook or iCloud events should appear beside tasks
- A Family or Workspace board model fits your collaboration needs
Todoist
Choose Todoist if your task system needs more shape
It fits people who value fast text-based capture and expect to organise work across projects, sections, labels, priorities and filters.
- You type dates and recurring schedules while adding tasks
- Projects, filters and flexible layouts matter
- You want to share individual projects with assignments and comments
05 · The TaskGuru alternative
Where TaskGuru fits when projects need one operational view
TaskGuru is an independent workspace for seeing multiple project boards together, moving current priorities into an Immediate Board, and keeping team chat attached to the task it concerns.
- Multiple project boards on one page
- Immediate Board for current priorities
- Task-based team chat and board roles
- Due dates, priorities, statuses, subtasks and reminders
TaskGuru does not advertise native Any.do or Todoist integrations. Eligible new desktop-web accounts may receive the limited Free rollout; paid plans are $5/month or $41.88/year.
06 · Evidence ledger
Sources checked
Checked 12 August 2026
- 01Any.doPlans and pricing
- 02Any.do Help CenterGetting Started with Any.do
- 03Any.do Help CenterManaging Tasks in My Day
- 04Any.do Help CenterTask Views: List/Board View, All Tasks & 7 Days View
- 05Any.do Help CenterManaging Personal Tasks and Subtasks
- 06Any.do Help CenterPersonal Reminders: One-time and Recurring
- 07Any.do Help CenterGetting Started with the Calendar Integration
- 08Any.do Help CenterHow to Create and Set Up a Shared Space
- 09TodoistPlans and pricing
- 10Todoist HelpGet started with Todoist
- 11Todoist HelpUse keyboard shortcuts in Todoist
- 12Todoist HelpPlan your day with the Today view
- 13Todoist HelpIntroduction to recurring dates
- 14Todoist HelpCustomize views in Todoist
- 15Todoist HelpUse the Calendar integration
- 16Todoist HelpIntroduction to projects
- 17Todoist HelpCollaborate with friends or family in Todoist
07 · Questions answered
Frequently asked questions
Which is better, Any.do or Todoist?
Any.do is the better fit for an intentional My Day routine and a calendar that brings tasks beside external events. Todoist is the better fit for natural-language capture, deeper project structure and custom filters. The better app is the one whose planning model you will maintain.
Is Any.do free?
Yes. Any.do's Free Personal plan includes private tasks and lists, reminders, Calendar, My Day and device sync without a cap on tasks or lists. Shared Family and Workspace boards, advanced recurring reminders and some other capabilities require an eligible paid plan.
Is Todoist free?
Yes. Todoist's Beginner plan is free and currently includes five personal projects, Smart Quick Add, reminders, list and board layouts, and three filter views. Pro and Business raise limits and add features such as calendar layout.
Can you share lists in Any.do and Todoist?
The models differ. Any.do keeps Personal Space private and provides shared boards through Family or Workspace. Todoist lets you share a project, assign one person to a task, and use comments and file attachments.
Which is better for calendar planning, Any.do or Todoist?
Any.do is the clearer fit when you want Calendar View to combine tasks with Google, Outlook or iCloud events. Todoist is the clearer fit when calendar events should sit beside a project system and you only need Google or Outlook connected at one time.
When should I consider TaskGuru instead?
Consider TaskGuru when you need multiple project boards visible together, an Immediate Board for current priorities, or task-based team chat. It is an independent workspace rather than a native Any.do or Todoist integration.
08 · Next step
Need one view across active projects?
Open TaskGuru to bring project boards together, move current priorities into an Immediate Board and keep team discussion beside each task.
Try TaskGuru